Time Management Tips & Software

Pocket WatchTime is money, time is of the essence, time is a valuable commodity! We never have enough Time, yet we take it for granted.

So, how do we make the most of the time we have? When it comes to business, there are many tools that we can utilize to make the most of our time and maximize our efficiency!

It’s all about organization and scheduling, then sticking with that schedule and using the tools that we have available!

  1. Set Priorities – Tasks will be different for everyone and may even change depending on the week or month. They can include any of the tasks you complete on a daily weekly or monthly basis; Client Relations, Blogging, Filing, Invoicing, Prospecting, Updating Social Media Sites, Newsletters, Mailings, Reading E-mail, Updating Websites, Working on Client Projects, Staff Meetings etc…
  2. Arrange Availability – Coordinate the activities that require others’ participation. Check with those that are involved in your tasks and be sure they set aside time for you. There’s no sense in scheduling time to meet with a client if you don’t know when they are available, or setting aside time for a staff meeting when staff will be out in training. Be practical about your time usage in order to get the most out of it.
  3. Create a Schedule– After you’ve determined the most important tasks and the best times to coordinate Wrist Watchwith others; it’s time to set a schedule. Set up task in order of priority and then block off the time during the week or month that works the best for each task. You may find that Tuesday is a good day to block off an hour for website updates, Wednesday or Thursday evenings are dedicated to business networking events, Friday mornings are the best days for staff meetings, Blogging will get done on the 10th and 20th of every month, AP/AR will be best completed on the 14th or 15th of each month, and you will check e-mails at 8am, 10am, 2pm, and 4pm.
  4. Use Tracking Software – Whether this is new to you or not, chances are you will need some sort of tools to assist you. This could be as simple as setting timers or alarms on you cell phone to remind you to check your e-mail or start prepping invoices. This could also be as complex as utilizing time tracking software. There are many versions of time trackers available, some are even free.
  5. Adjust when Needed – If it’s broke, fix it! If your schedule isn’t working, then adjust it! It’s not set in stone, it’s a tool that’s suppose to make you more organized and less stressed, more efficient and more productive. So, make it work for you. And you may find that you can’t do everything… it’s okay to get help!

Here is a list of some time trackers and project managers that I’ve discovered;

Find more time Management tips;

If you have tips or can recommend any time management software, please feel free to comment!

 
 
 
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Entrepreneurs Getting Started, Getting Organized!

What better time to talk about Entrepreneurs, with EWeek right around the corner! EWeek Maine, February 20th through 27th, encourages and supports entrepreneurs with panel discussions, workshops and networking events, designed to foster entrepreneurial education and lifelong learning. Go to http://www.eweekmaine.com/  for a complete listing of events.

Not many of us have one-dimensional lives. Most of us have expectations and requirement coming from many directions; bosses, employees, spouse, children, parents, teachers, students, neighbors, etc… In order to ensure all of these responsibilities are fulfilled and expectations are met, we have to be organized. This holds true, and is even multiplied, if you are the business owner.

Business owners now need to consider not just how to complete an order and the process of making the widget, but also the marketing, security, finances, regulations, taxes, etc… that go into running a company. While these tasks may grow with regards to the company size, they exist on some level at any size. So what is an Entrepreneurs or Solopreneurs (single person company) to do? How can you effectively wear all of these hats?

Here are some options/suggestions;

  1. Take the time to learn all of the functions of running a successful business. Just bite the bullet, take classes, attend seminars, and make time to learn the material.
  2. Find a mentor or business counselor that can help you find resources and give you tips. It’s important to find someone that will be honest with you, someone who continues to expand their knowledge and share that with you.
  3. Hire a consultant or business coach that has experience in running a business or in a particular aspect that you are struggling with. Again, It’s important to find someone that will be honest with you, someone you can trust to help keep you on track.
  4. Get a partner or hire an employee to help share the work load. When choosing to work with others, you add the human resource function to your plate, so be sure that is something you are prepared for.

Here are some websites that I have found helpful as tools and resources for getting started, getting organized, and learning how about the many aspects of running a business;

National Resources

Local (Maine) Resources

If you are not already a member of the Maine Entrepreneurs Group or the Maine Successful Thinkers Group on LinkedIn, I would highly suggest it. There are some great resource discussions.

Feel free to comment on additional resources that you have found helpful!

If you are looking for local places to network, check out our newly created Maine Networking Calendar.